FUNDAE-subsidised training: how to simplify management and evidence with Weeras Academy

Delivering subsidised training through FUNDAE (Spain’s State Foundation for Training in Employment) is an opportunity for companies and training centres, but it also involves a considerable amount of administration. As well as designing and delivering the course, you need to set it up in line with the applicable requirements, give inspectors access, collect the quality survey and keep evidence of learner activity.

When all this is done manually, the risk of errors increases and closing each training action becomes a race against the clock to gather documents. In this article we look at the Weeras Academy features designed specifically to simplify subsidised training.

The usual challenges of subsidised training

Anyone who manages subsidised training is familiar with the questions that crop up every funding round:

• Is the course run set up in a way that meets the requirements?
• Which participants are on track and which are at risk of not finishing?
• How do you give inspectors access to the content and tracking reports?
• Where is the evidence of each participant’s attendance, activity and assessment?
• Has the quality survey been collected correctly?

Answering all of this with spreadsheets and shared folders is very time-consuming and leaves little room to correct problems.

Automatic checks on course runs

Weeras Academy complies with the recommendations set out by FUNDAE for delivering subsidised training and includes an automatic diagnostic that reviews each course run based on how it has been set up. This means the management team can check before the start date that the run meets the requirements and fix anything outstanding without waiting for a problem to arise.

The platform also lets you create dedicated runs for a single training action or mixed runs in which learners from different training actions and groups study together, making administration and engagement simpler. To find out more about working with course runs, see our article on how to manage multiple runs of the same course.

Inspection and monitoring profiles

The inspection profiles linked to each training action, with access to the content and detailed tracking reports, are generated automatically. All the centre has to do is share the login details. You can also view the inspections carried out over a given period and exactly what information was consulted, providing transparency and control over the process.

Tracking pass, at-risk and fail enrolments

From a single area you can monitor the status of all subsidised course runs, with a clear view of pass, at-risk and fail enrolments based on progress and the applicable requirements. This overview helps you anticipate problems: contacting anyone who hasn’t logged in for days, reminding learners of outstanding activities or stepping up engagement before it’s too late. Automatic notifications and bulk messaging to learners with pending tasks help you act quickly.

Quality survey and evidence download

The platform includes a form for completing FUNDAE’s quality evaluation survey, with options to view and export the results. And at the end of each course run, the evidence download lets you retrieve all the associated documentation in just a few clicks: attendance or activity records, learning assessments, quality questionnaires, certificates and related documents, organised into a complete package that is easy to archive.

Less time on admin, more time on training

Automating the administrative side of subsidised training doesn’t just reduce errors: it frees up your team’s time for what really adds value – supporting learners and improving course quality. The FUNDAE features are included in the Weeras Academy Professional plan. If you’d like to see how they work with your own training actions, get in touch and we’ll show you a demo.